Procurement Officer

About the Job

J ob Purpose: - The Procurement Officer is responsible for managing and coordinating the procurement of goods, materials, equipment, and services required by the Company in accordance with approved budgets, procurement policies, internal controls, and applicable procedures. the position ensures that procurement activities are conducted in transparent, cost-effective, timely and properly documented manner. Key Responsibilities: Receive purchase requests from departments and ensure they are complete and approved by authorized personnel. Review specifications and quantities with the requesting department and clarify any unclear requirements. Develop and maintain an approved supplier database. Negotiate prices, payment terms, delivery schedules, warranties, and after-sales services. Follow up with suppliers to ensure on-time delivery and escalate potential delays when necessary. Maintain complete procurement documentation, including purchase requests, quotations, evaluations, approvals, purchase orders, receiving documents, and invoices. Coordinate with the Finance Department to verify budget availability before issuing Purchase Orders or entering into financial. Ensure that Purchase Orders, contracts, invoices, delivery notes. Provide Finance with accurate procurement information required for monthly and periodic financial reporting Submit complete and properly approved procurement documentation to the Finance/Accounts Department for payment processing. Cost analysis and budget monitoring. Follow up on the receipt of materials in the warehouse and ensure compliance with approved specifications and quantities. Monitor incoming and outgoing inventory movements, ensure they are properly recorded in the approved records and systems, and conduct periodic and annual stock counts to verify inventory accuracy and reconcile it with inventory records. Qualifications: - Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Accounting, or a related field. Minimum 2–3 years of experience in procurement or purchasing Good knowledge of procurement processes and supplier management Proficiency in Microsoft Office, particularly Excel. Required Skills: Strong negotiation and communication skills Good understanding of budgets and cost control. Ability to work under pressure and meet deadlines. Ability to maintain confidentiality and professional integrity.