Personal Assistant - Risk Management

About the Job

Job Description Administrative, Technical, and Executive Duties First: Workflow Coordination and Follow-Up Receive and organize requests and correspondence addressed to the Office of the Head of Risk Management according to priority. Follow up on correspondence and requests with the departments, divisions, and sections reporting to the management. Direct requests to the relevant parties within the management according to the nature of the matter and the instructions of the direct manager. Monitor the progress of requests and tasks among departments, divisions, and sections, ensuring adherence to established deadlines. Prepare tracking schedules for tasks and directives issued by the direct manager. Follow up on the implementation of decisions and directives with the concerned parties and report the completion status to the direct manager. Identify any delays or observations affecting workflow and escalate them to the direct manager for appropriate action. Monitor urgent or high-priority cases and ensure timely escalation when required. Second: Administrative and Organizational Support Organize the direct manager’s schedule, including internal and external meetings. Coordinate meetings with relevant departments, divisions, sections, and branches. Prepare meeting agendas as needed and arrange the required files and supporting documents. Record meeting minutes, recommendations, and decisions. Prepare follow-up schedules for meeting minutes and monitor progress with the concerned parties. Organize and maintain official correspondence, documents, and administrative files related to the management. Assist the direct manager in monitoring urgent or important matters by highlighting critical issues. Arrange reservations and logistical requirements for meetings or official assignments as needed. Coordinate with relevant parties to prepare presentations, files, or documents required for senior management meetings or related committees. Third: Reports and Data Prepare periodic administrative reports on workflow within the Risk Management Department based on the direct manager’s instructions. Prepare reports on business volumes, requests, or open and closed matters within the management when required. Follow up on the preparation and collection of data from the relevant departments and divisions for submission to the direct manager. Maintain and organize a database for follow-ups, correspondence, and administrative requests. Update tracking schedules and ensure the accuracy of the data entered. Prepare periodic summaries of achievements, developments, and outstanding matters. Provide support in preparing presentations, schedules, and files required for management meetings. Ensure the accuracy of data and reports before submission to the direct manager. Follow up on reports required by the Risk Management Department and ensure their receipt within the specified deadlines. Fourth: Correspondence and Documentation Review and organize incoming and outgoing mail and correspondence before presenting them to the direct manager. Draft letters, correspondence, and emails as directed by the direct manager. Follow up on responses to official letters and correspondence with the relevant departments, divisions, and sections. Maintain official letters, reports, and correspondence in an organized and easily accessible manner. Handle sensitive management-related correspondence and information with confidentiality and reliability. Ensure that all required attachments and documents are complete before sending or submitting any correspondence. Classify and maintain administrative files related to meetings, correspondence, reports, and tracking schedules. Fifth: Operational Support for the Management Support the departments and divisions under the Risk Management Department in organizing administrative requests and following up on operational requirements. Follow up on management requests related to Human Resources, Administrative Services, or Information Te