Head of Documentation and Contracts Department

About the Job

Job Title: Head of Documentation and Contracts Department – Baghdad/Karbala Job Overview: A well-established real estate company in Baghdad/Karbala is seeking a Head of Documentation and Contracts to oversee the management, security, and archiving of all official company documents, including contracts, property titles, and land records. Key Responsibilities: Manage and safeguard all original company contracts (contracting, suppliers, clients, partnerships) Review incoming original contracts and verify completeness of signatures and seals Oversee archiving of property and land documents (ownership deeds, allocations, maps, licenses) Maintain secure storage of original copies of critical documents Establish and maintain a central register for all contracts and land records Track contract milestones (start, expiry, renewal, termination) and issue timely alerts Coordinate with the Legal Department on document review, retention, and retrieval Ensure confidentiality and protect documents from loss, damage, or unauthorized access Oversee electronic archiving linked to physical document copies Conduct periodic audits of documents, contracts, and physical assets Prepare periodic reports on contract, land, and critical document status Support legal due diligence processes as needed Coordinate with relevant departments (Legal, Finance, Investment, Projects) Develop and implement policies for managing sovereign documents and assets Supervise the Document Control team and distribute archiving/contract-related tasks Required Qualifications: Bachelor's degree in Law, Business Administration, or a related field Minimum 10 years of experience in contract or document management, preferably within large or multinational companies Fluency in English and Arabic Strong knowledge of local and international laws related to contracts and intellectual property Experience using electronic document management systems Preferred Qualifications: Certifications in document management systems (DMS) and familiarity with ISO 9001 Additional certifications in contract management such as CPCM or FIDIC, or governance and asset management