Compliance Assistant

About the Job

Job Title Compliance Assistant Work Schedule Sunday - Thursday Department Supply Chain Work Location Erbil Office Reports to Contracts Engineer (Compliance) with a dotted line to both Contracts and Procurement Team Leads Start Date To be confirmed Subordinates N/A Application Deadline September 8, 2026 Contract Type Open Contract Other details Three months’ probation About Us: HKN is a privately held, independent energy company with oil exploration and production operations in Iraq and the Syrian Arab Republic under various different entities – in the northern Kurdistan Region of Iraq (KRI) operating as HKN Energy Ltd. as operator of the Sarsang block and HKN Atrush Ltd. as operator of the Atrush block; in the Syrian Arab Republic under HKN Syria Ltd operating eight (8) fields in the north-east of the country; and in the Republic of Iraq as HKN Hamrin Ltd. operating he Hamrin Block. At HKN, our strength lies in our highly experienced, diverse team, whose professionals bring insights from working across 80+ countries. We are committed to building a culture deeply rooted in our Core Values, which include Integrity, Respect, Commitment, Excellence, and Teamwork. Position Summary: Provide support within the Supply Chain department with regards to the management of the vendor due diligence process (“VDQ”). Main Duties & Responsibilities: Primary Responsibilities: Assists Compliance team to ensure that all HKN vendors are suitably checked and pass the screening obligations prior to commencing work with HKN or prior to expiry of their current documentation, including, but not limited to the following: Issuance, receipt, control, filing and distribution of all Compliance related documentation, including communication with the vendors, within the Supply Chain department and also other stakeholders within HKN. Expediting all Compliance related documentation from the vendors using all forms of communication – emails, mobile phones calls, MS Teams etc. Review database to ensure that renewal Compliance documentation is sent to the required vendors at least one (1) month in advance of the expiry dates of their current documentation. Expedite vendors to ensure that their documentation is submitted no later than two (2) weeks prior to the expiry dates. Review documentation submitted by vendors to ensure compliance with HKN requirements. Expedite details from the vendors if submitted documentation is found to be incorrect or missing. Updating vendor details in the database, ensuring 100% accuracy. Secondary Responsibilities : Provide ad-hoc clerical support within the Supply Chain department such as administration and filing of documents, both hard copy and electronically, Assist with SCM inhouse audit to ensure governance with the MNR Procurement Procedures. Facilitate collating internal responses and preparation of documentation for any MNR audit inquiries. Arranging meetings and taking meeting minutes if required. Maintain and control of departmental registers, compilation of data and reporting, Other administrative tasks as required. Minimum Qualifications: Only Iraqi nationals will be considered. Candidate must be fluent in English, written and oral. Candidate must have experience working in an office environment ideally for an international company with expatriate staff. Candidate must be highly organised, with a strong attention to detail. Candidate must have the flexibility to complete tasks and meet deadlines. Candidate must be a proactive worker and have excellent communication skills and the ability to work individually or as a member of a team. Candidate must possess a good level of computer skills and as a minimum have solid experience in Microsoft Outlook, Word and Excel. Candidate will ideally possess a background or demonstrate experience in a similar administration role, ideally within the Procurement department of an oil and gas company.